PeopleSoft Fluid General Ledger Business Unit Management


Organizations need to support business growth
and expansion quickly and easily. Often, the
business processes involved are complex for both experienced and new employees. PeopleSoft Fluid General Ledger Business Unit
Management enables you to add general ledger
and business units, copy existing units and ledgers and maintains existing units through a
simple and intuitive activity guide, increasing
efficiency and control. Let’s login to the system and tap the GL
Business Units tile. In cases of expansion or acquisition, customers
need to add new business units based on
existing business entities. The easiest and quickest way to do that is to copy from one of
those business entities. Using the GL Business Units page, you can
search for an existing business unit and select
that business unit from your search results. When you use the search function in the left
pane, you can specify the Business Unit, or choose the List Type options like All, Favorite
and Recent Updates. Let’s create a new business unit by copying an
existing business unit. This new business unit has the same attributes and setup as the
source BU. To copy, tap Actions and tap Copy. The system shows you a questionnaire about
the new entity. You can choose Yes or No for
each question. Based on your answer, the system creates steps to guide you in the
creation process. The questionnaire streamlines the setup
process for you in a single location. All of the definitions are retained from the business unit
that you are copying. You only need to add the required information for
the new entity and update the definitions that
are different from the source BU. The first two questions are used to add a ledger
and ledger group. You can also indicate if you’re
using summary ledger reporting. In this example, since we’ve copied an existing
business unit, we’re answering No to all of the
questions. Once you’re done, tap Next. On the left side of the GL Business Units page,
you can see the activity guide created by the
system based on your answers. At the top of the page, you can see a message
informing you that this business unit is a copy of
the source business unit you selected. The steps in the activity guide are shown in the
order that you should complete them. You can
switch between steps once you’ve finished entering information in a step. Mandatory steps
are marked by a red asterisk. When a step is selected, its definition appears
on the right pane The status below each step shows you where
you are in the process. On the Basic Information step, you need to
update all of the information for the new business unit such as the name, description, as
of date, and base currency. After entering the details, tap Save. When you save, the step is marked as
Complete. Now, you’re ready to connect ledger groups to
the newly created business unit. Tap Next. Tap the Assign Ledger Group button. You can see a modal window showing a list of
ledger groups. Select the ledger groups and tap
Done. Once the ledger groups are assigned to the new
business unit, add the Calendar ID and check
the Journal Generator Default box. Checkboxes under the Select column indicate
how you can update the ledger options. If only
one is checked, you can choose to update one ledger group at a time. Alternatively, you can
select multiple entries and update them all at
once. Tap Save. Tap Next. The next step is related to ledger options. Here, you can update the Recording and
Reporting ledger groups all at once for each of
the Ledger Options steps. You can switch between these steps at any time. Use the menu in the top right of the page to
navigate to different options in order to Mark a
step Complete or mark various steps Complete. You can also Return to the Questionnaire and
change your answers, or navigate back to the
Home page. Tap Next to go to the Journal Edit Options step. This step also allows you to link any combination editing group to ledger groups. In this example, a balance sheet exception combination editing group is needed for the Recording ledger group. Tap Save. Swipe down and tap the GL Open Period Update step. You can review the GL Open Period for Recording ledger group and update the current open period in the “To Period” field. Once done, tap Next. You can also add a searchable log to document any changes you made. Tap Next. The last step in the activity guide is Submit to Complete. This concludes the process of adding a general ledger business unit using the copy feature. For business unit acquisition and expansion activities that are different from your existing operating entities, you can choose to add the new entity from the beginning or modify a copied entity through the same questionnaire but with different responses. Let’s review the questionnaire by initiating another Copy Action. Tap Yes for all four questions and then tap Next. You can see a second set of questions. This is from the advanced features question from the first questionnaire page. The system takes all of these attributes from the source business unit. You only have to update these business unit level options on an as needed basis. Tap Next. Here, you can see additional sections that are shown in the activity guide. These sections or steps are related to Create New Ledger, Create New Ledger Group, Advanced Features and Summary Ledger Sets. Normally, these sections are hidden unless you choose to display them through the questionnaire. Tap Basic Information and enter the new business unit name, update the description and currency. Tap Save. Finally, in the Advanced Features section, there are individual steps that can be updated. These advanced features are at the Business Unit level rather than at the Ledger Unit level. These options don’t typically change once they’re established. The PeopleSoft Fluid General Ledger Business Unit provides you with options to add and manage general ledger business units quickly and easily, saving time and effort. For more information go to PeopleSoftinfo.com.

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